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Copy the text and logo below by highlighting it and pressing. Click on your preference under the Signature tab Outlook appends the preset signature to your message. The tools ribbon shows the Message tab now. Using Notepad++ open the HTML signature file of your choice and edit away. Go to Tools on the top menu bar of Outlook, then choose Options -> Mail format -> Email Signatures. On the tool ribbon, navigate to Home > New mail > Mail to open the email editor. Note: You can have only one signature per account. Under Email signature, type your signature and use the available formatting options to change its appearance. Each NAMED signature you created in will have three files (one HTML, one RTF and one TXT file). Select Settings > View all Outlook settings at the top of the page. NOTE: An Explorer window will appear showing you the location of your signature files. In the Outlook Options screen under the Mail heading, click Signatures… while holding down the CTRL key on your keyboard (or CTRL + Click the Signatures… button). Then close the signature editor by clicking OK again. In Outlook, click File->Options->Mail->Signatures… and create a new signature. Here’s how to edit the actual HTML of your signature for HTML messages: In Outlook 2019, do one of the following: a. Mostly because the editor available in Outlook->Options->Mail is pretty dismal if you want to create a nice HTML signature. Open Outlook 2019 from Windows using either the Start menu or the taskbar. So you’re using Outlook 2010 or 2007 and want to edit your e-mail signature…but *really* edit your signature…like edit the actual HTML in Notepad++.